DAVAO ORIENTAL INTERNATIONAL TECHNOLOGY COLLEGE, INC.
Privacy Policy
Privacy Policy

How DAVAO ORIENTAL INTERNATIONAL TECHNOLOGY COLLEGE, INC. handles your information

This policy explains what information is processed by the web portal and mobile application, why it is used, how it is protected, and how students, applicants, parents, faculty, and authorized users may ask questions or request help.

Last updated: May 20, 2026 Applies to: Web portal & mobile app
01

Scope and coverage

This policy covers the School Records Management System, the mobile application, the public website, student and applicant access, and connected support processes such as account recovery, record verification, device pairing, and school communication workflows.

  • The service is intended for authorized school-related use only.
  • Access may be provided to students, applicants, parents or guardians when applicable, faculty, staff, and administrators.
  • Use of the platform means information may be processed as needed to deliver the requested school service.
02

Information we collect

Depending on the feature being used, the system may collect or store the following categories of information:

Identity and contact

Names, student number, email, phone or mobile, address, birth details, and profile information submitted to the school.

Academic and enrollment

Programs, year level, section, schedules, grades, enrollment history, attendance, and related academic records.

Account and security

Usernames, stored authentication values, password reset activity, login attempts, and access-related audit records.

Financial and service

Fees, balances, payment references, transaction history, requests, and other records needed for school processing.

03

How information is used

  • To identify users and provide secure sign-in to school accounts.
  • To manage admissions, enrollment, student records, schedules, grades, attendance, and related academic services.
  • To process account recovery, password reset, support requests, and service notices.
  • To support billing, payment verification, accounting, and official school reporting when applicable.
  • To protect the system against misuse, unauthorized access, fraud, and security incidents.
  • To comply with school policies, legal obligations, record-keeping duties, and lawful requests from authorities.
04

Sharing and disclosure

Personal data may be disclosed only to the extent reasonably necessary for legitimate school operations.

  • Authorized registrars, faculty, accounting personnel, program heads, librarians, and administrators may access data within their approved responsibilities.
  • Technical or service providers may process limited information when needed to support functions such as hosting, email delivery, or payment workflows.
  • Information may be disclosed when required by law, regulation, audit, court order, or other lawful authority.
  • Personal information is not sold to third parties.
Note: Any third-party service linked from the platform has its own privacy practices. Please also review the privacy terms of those external services when applicable.
05

Mobile app and device data

When the mobile application is used, the system may process device-related information needed to maintain secure access and account pairing.

  • Login requests may include account credentials and session-related details needed to authenticate the user.
  • When a mobile device is paired to a student account, the system may store the device name, device identifier, platform label, pairing timestamps, and revocation status.
  • Mobile or browser sessions may generate access logs and security records to help monitor account use and prevent unauthorized access.
  • The mobile app is intended only for the school services described in this policy and related system screens.
06

Security and retention

Reasonable administrative, technical, and organizational safeguards are used to reduce the risk of unauthorized access, disclosure, alteration, or loss of information. Access is limited based on account role and school responsibility.

  • Records are retained only for as long as needed for school operations, legal compliance, accounting, audit, security, and student record management.
  • Some records cannot be erased immediately if they form part of official academic, financial, or regulatory documentation.
  • Where deletion is allowed, requests are reviewed based on school policy, applicable law, and operational necessity.
07

Rights and requests

Subject to applicable law and school policy, users may request assistance regarding their personal information.

  • Request access to personal data maintained by the school through this system.
  • Request correction of inaccurate or incomplete account or profile information.
  • Request review of a deletion or account deactivation concern, including removal of paired mobile devices where applicable.
  • Ask questions about how data is processed, retained, or shared for a specific school service.
Request process: For privacy, correction, deletion, or account concerns, contact the registrar or school IT office using the details below so the school can verify identity before taking action.
08

Contact

For privacy concerns, account concerns, or data requests, reach DAVAO ORIENTAL INTERNATIONAL TECHNOLOGY COLLEGE, INC. through the official channels below.

Contact
Please coordinate directly with the school's registrar or IT office for privacy-related requests.
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